Know that your files are safe with advanced security features that protect what’s important. Easily share documents, photos, and other files with friends, family, and colleagues. Microsoft OneDrive keeps your files and photos backed up, protected, synced, and accessible on your Mac and across all your other devices.With OneDrive for Business, you also get storage for your. It gives you free online storage for all your personal files so you can get to them from your Android device, computer (PC or Mac), and any other devices you use. OneDrive is the one place for everything in your work and personal life. With it you can sync files on your Windows 10 PC to the cloud and to your other Windows PCs, your smartphone or tablet (with the OneDrive app for Android, iOS, or iPadOS installed), and even your Mac (via the OneDrive Mac app).Offers in-app purchases. It’s built into Windows 10.
Anyone with a Microsoft 365 subscription can also use the desktop versions of these Office apps to work together on the file.Download and install the Microsoft OneDrive app for PC, Mac, iOS, and Android. If it’s a Microsoft Office file, then you and others can collaborate on it with the web app versions of Excel, PowerPoint and Word. You can share files or folders in your OneDrive with anyone by sending them a web link to it. ![]() (If you don’t see this cloud icon, it’s probably hidden on your taskbar. Click the OneDrive icon (it looks like clouds) on the notification area of the taskbar and click the Sign in button to get started. If not, you can sign up for one for free.)But if you don’t want to sign in to Windows 10 itself with a Microsoft user account, you can sign in to OneDrive separately with a Microsoft user account. (If your company uses Outlook or you have a free account on Outlook.com, then you already have a Microsoft user account. Let’s get startedWhen you sign in to your Windows 10 PC with a Microsoft user account, OneDrive is already activated by default. While these instructions focus on using OneDrive through Windows 10’s built-in File Explorer, OneDrive integrates similarly with Finder in macOS. When you open File Explorer, OneDrive appears in the navigation pane on the left. (See OneDrive and Microsoft 365 plans for individuals, business, and enterprise.)OneDrive works the same way whether you’re using it through an individual, business, or enterprise account, except as noted below.The primary way you’ll use OneDrive in Windows 10 is through File Explorer. OneDrive plans for business start at $5 per user per month for 1TB of storage per user, as do Microsoft 365 plans for business. You can upgrade to 100GB storage for $2 per month or purchase a Microsoft 365 plan, which includes the desktop versions of Outlook, Word, Excel, and PowerPoint, starting at $7 per month for 1TB of OneDrive storage. (Click image to enlarge it.)Individuals get 5GB of OneDrive storage for free. Turn off syncing for a folderBy default, all files and folders in OneDrive on your PC sync to the cloud automatically. If you’re offline when you make changes, the newer version of the file will be synced to the cloud when you connect to the internet again. If you delete a file or folder in OneDrive on your PC, it’s deleted from the cloud as well.If you change and save a file in OneDrive on your PC, the new version will replace the older version stored in the cloud. IDGYou can access OneDrive files and folders in File Explorer.When you put a file or folder into OneDrive on your PC, it is synced to the cloud. IDGChoosing which folders in OneDrive to sync. On the next panel, uncheck one or more folders that you want to stop from syncing to the cloud. On the next panel, click the Account tab and the Choose folders link. From the menu that opens, click Settings. Best portable hard drive for mac 2014IDGClick Stop backup below any folder to prevent OneDrive from backing it up.Any folder that’s not set to back up will not have the “Stop backup” link but will instead have a blue checkmark. Click Stop backup below the Desktop, Documents, or Pictures folder icon to stop that folder from syncing to OneDrive. The panel that opens will show if any of these folders are set to sync. (It depends on whether you’re using OneDrive for the first time, and if you’re signed in to your Windows 10 PC with a Microsoft user account or a local account that’s used only on your Windows 10 PC.) If this backup feature is on, then when you’re using Word, for example, your document files will be saved to the Documents folder in OneDrive.To check if your Windows 10 PC’s Desktop, Documents, or Pictures folders are synced to OneDrive (and to unsync them if you want): Right-click the OneDrive icon on the taskbar’s notification area, then choose Settings, go to the Backup tab, and click the Manage backup button. Confusingly, this setting may or may not be on when you sign in to OneDrive. Microsoft calls this feature “Files On-Demand,” and it’s aimed at freeing up space on your PC’s hard drive.But what if you know you’ll need access to files or folders when you’re not connected to the internet? You can right-click any file or folder and select Always keep on this device from the pop-up menu. Instead, a file is downloaded when you select it or access it from an app — for example, when you use Microsoft Word to open a document stored in OneDrive. Make files available offlineBy default, OneDrive won’t automatically download your files stored in the cloud to your Windows 10 PC. Click Start backup to start syncing for the folders that are checked. ![]() Onedrive App Free Up SpaceIts status icon then changes to the cloud icon as described above. When a file or folder is in the process of syncing to the cloud, the icon by its name will have two blue arrows animating in a circular motion.To remove a file or folder in OneDrive on your PC’s storage drive but keep it in the cloud: Right-click its name, and from the menu click Free up space. If you have Files On-Demand turned off, all of the files and folders in your OneDrive will have this status icon. ![]() This means that anyone who has the link to your file or folder can view it, download a copy of it, forward the link to others, and make changes to the file or folder. Share a file or folder via public linkYou have multiple options for sharing the link to the file or folder and setting restrictions on it, but the defaults and specific options available differ depending on whether you have an individual OneDrive or Microsoft account or one associated with a small business, enterprise, or school.If you have an individual account, you will likely see “Anyone with the link can edit” near the top of the “Send link” screen. IDGThe “Send link” pane lets you share files and folders with others. Here you can copy a link to the file or folder to send out in various ways (email, IM, social media post, etc.), or you can invite specific people to view the file or folder. The “Send link” panel opens. This means that anyone who has the link to your file or folder can view it, download a copy of it, and forward the link to others, but they can’t make changes to the file or folder in your OneDrive.To restrict others from editing: On the “Send link” panel, click Anyone with the link can edit. This also means that when someone other than you edits your file or folder, those changes get synced to the copy in your OneDrive.If you have a work or school account, you may instead see “Anyone with the link can view” on the “Send link” panel.
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